NHS Confederation event services

• What does a good event look like
• How to attract a healthcare audience 

• A dedicated and experienced event manager will be assigned to the project to manage the event ​
• A project plan will be provided with key tasks, deadlines and milestones. ​
• Full team co-ordination (programme, marketing, comms, partnerships and events)​
• Monitoring and reporting on the project, in line with the agreed project plan to ensure all aims and objectives are met.​
• Liaison and consultation with the team on all event decisions

• Setting up registration​
• Process bookings including managing delegate enquiries and delegate reports​
• On-site delegate management including name badges, lanyards if required and registration desk management

• Full venue search, site visit management and contract negotiation​
• Maintain good communication links to ensure the venue/s are fully aware of the running order for the event and understand the level of quality expected ​
• Liaison with the venue for decisions on catering, layout of rooms etc. ​
• Ensure health and safety and risk assessments are in place for the event  

• Supplier tender process management and contract negotiations ​
• Full detailed co-ordination ​
• AV and technical support, including the appointment and support of a specialist AV company and technicians if needed.

• Working with you to select the appropriate platform ​
• Full set up of the event platform including (session information, speaker bios, branding etc.)​
• Management of the online agenda for multi-session virtual events ​
• Optional - Working with the commercial team to create commercial exhibition areas and sponsorship​
• Optional – Work with a designer to create assets for the platform (P.O.A)

• Full budget produced and managed throughout the event process ​
• PO and invoice management ​
• You will be consulted on any additional spend outside of the budget​
• The project will be delivered on time and within budget 

• Full online platform to manage your programme development and scheduling ​
• Ensure all speaker details are correct and requirements are received including collating any speaker bios and photos that may be required ​
• Brief speakers on technical requirements ​
• Co-ordinate any accommodation and travel requirements (depending on pre-agreed budget restrictions)

• Full on-site management throughout the event ​
• Staff rota outlining roles and responsibilities ​
• Management of venue and suppliers' on-site ​
• Management of any on-site issues troubleshooting and contingency planning

• Recommendation and any follow-up, including suggested next steps​
• Post-event email to delegates ​
• Debriefing suppliers and the project team​
• Close budget

• Knowledge and expertise – we have wide-reaching contacts with the private sector and organisations looking to do business with the NHS​

• Sponsorship – work with our team to develop the sponsorship packages that best meet the requirements of your supporters and match the design of the event​

• Exhibition – our team can sell and deliver exhibitions ranging from small one-day conferences to large three-day events catering for up to 150 exhibitors​

• Logistical support – our experts can advise and manage all health and safety requirements for running exhibitions and can ensure that all sponsorship and exhibition packages are delivered effectively

• Bespoke website creation and management (P.O.A)​

• Create and deliver a bespoke comms and marketing plan

• Designed social media assets to use on Twitter and LinkedIn

• Discounted rates at Horizon Leeds, our unique, independent award-winning conference and meeting space that offers in-person, hybrid, and virtual events.​

• Our flexible spaces offer you a wealth of possibilities. From board meetings to workshops, training days to product launches. Hosting international events from our Broadcast Studio suite and conference live streaming, just tell us what you need.​

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